Event invitation email template

Three event invitation templates: webinar, in-person, and exclusive roundtable.

Event invitations live or die by the subject line's specificity. "Join us for a webinar on growth" loses to "How {{customer}} grew MRR 38% in one quarter — live walkthrough Tuesday." The latter promises a story; the former promises content. Stories win opens; content gets archived.

Three templates you can copy

Template 1

Webinar with named guest

Subject

How {{guestName}} hit {{milestone}} — live walkthrough

Body

{{firstName}},

{{guestName}}, who built {{theirThing}}, is doing a 35-minute live walkthrough on {{date}} at {{time}} ET. The full path from {{startState}} to {{milestone}}, including the two things they wish they'd done sooner.

Q&A in the last 10 minutes. Recording sent to attendees only.

Save your seat: {{rsvpLink}}

— {{senderName}}

Template 2

In-person dinner invite

Subject

small dinner — {{city}}, {{date}}

Body

{{firstName}},

I'm hosting a small dinner for ~12 {{role}}s in {{city}} on {{date}}. The crew so far:
— {{guest1}}
— {{guest2}}
— {{guest3}}

Topic on the table: {{topic}}. No slides, no pitches. Just operators trading what's actually working right now.

I have a few seats left. If you'd be a good fit, hit reply and I'll send the RSVP.

— {{senderName}}

Template 3

Exclusive roundtable

Subject

10-person roundtable, invite-only

Body

Hi {{firstName}},

We're running a roundtable on {{date}} for ten {{role}}s building at the {{stage}} stage. Format: Chatham House, 90 minutes, real numbers shared, no recording.

Confirmed seats from {{company1}}, {{company2}}, and {{company3}}.

If you'd be open to one of the remaining three seats, reply and I'll send the formal invite + the pre-read.

— {{senderName}}

Make these your own — instantly

Paste any template into HighConvertingEmails and we'll rewrite it three ways for your audience, score it for deliverability, and generate matching subjects, preheaders and CTAs.

Try free, no signup Create account

Related templates

Best cold email template for SaaS founders

Three cold-email templates SaaS founders can copy today, plus the conversion principles behind each line.

Abandoned cart email template for Shopify stores

Three abandoned-cart email templates Shopify stores can copy, with conversion notes per section.

Welcome email template for newsletter subscribers

Three welcome-email templates that set expectations, deliver value, and earn the next open.

Re-engagement email template (win-back inactive subscribers)

Three re-engagement templates that win back inactive subscribers without sounding desperate.

{{firstName}}, {{guestName}}, who built {{theirThing}}, is doing a 35-minute live walkthrough on {{date}} at {{time}} ET. The full path from {{startState}} to {{milestone}}, including the two things they wish they'd done sooner. Q&A in the last 10 minutes. Recording sent to attendees only. Save your seat: {{rsvpLink}} — {{senderName}}

{{firstName}}, I'm hosting a small dinner for ~12 {{role}}s in {{city}} on {{date}}. The crew so far: — {{guest1}} — {{guest2}} — {{guest3}} Topic on the table: {{topic}}. No slides, no pitches. Just operators trading what's actually working right now. I have a few seats left. If you'd be a good fit, hit reply and I'll send the RSVP. — {{senderName}}

Hi {{firstName}}, We're running a roundtable on {{date}} for ten {{role}}s building at the {{stage}} stage. Format: Chatham House, 90 minutes, real numbers shared, no recording. Confirmed seats from {{company1}}, {{company2}}, and {{company3}}. If you'd be open to one of the remaining three seats, reply and I'll send the formal invite + the pre-read. — {{senderName}}