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← All email templates

Internal team update email template

Three internal team update templates that get read instead of archived.

Internal updates fail when they bury the lede. The most-read internal emails open with the decision or the metric, not the context. Context is the bottom paragraph, for people who care. The structure: TL;DR (one sentence), what changed (three bullets), what you need to do (one verb).

Three templates you can copy

Template 1
Weekly update
Subject
weekly: {{topMetric}} {{direction}}, {{decision}}
Body
Team,

**TL;DR:** {{topMetric}} {{direction}} this week. We're {{decision}}.

**Numbers:**
• {{metric1}}: {{value1}}
• {{metric2}}: {{value2}}
• {{metric3}}: {{value3}}

**What needs your attention:**
• {{actionFor1}}: please {{action1}} by {{deadline1}}
• {{actionFor2}}: own {{action2}}

Full doc with reasoning: {{docLink}}

— {{senderName}}
Template 2
Decision announcement
Subject
decision: {{decision}}
Body
Team,

We're going to {{decision}}, effective {{effectiveDate}}.

**Why:** {{primaryReason}}
**What changes for you:** {{userImpact}}
**What doesn't change:** {{whatStays}}

The full memo with the alternatives we considered: {{memoLink}}

Reply in the thread on Slack if you want to push back — I'd rather hear it now than after we ship.

— {{senderName}}
Template 3
All-hands recap
Subject
all-hands recap — three things
Body
Team,

Recap of today's all-hands for anyone who missed it:

1. **{{topic1}}** — {{summary1}}
2. **{{topic2}}** — {{summary2}}
3. **{{topic3}}** — {{summary3}}

**Decisions made:**
• {{decision1}}
• {{decision2}}

**Open questions parked for next week:**
• {{open1}}

Slides and recording: {{link}}

— {{senderName}}

Make these your own — instantly

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